Policies on Tuition Payment and Refunds
The adult listed on the enrollment form under "Billing Information" will be held responsible for tuition being paid each month, regardless of any additional arrangements made among family members (ex: if parents in different households agree to alternate months of tuition, ONE person must be the responsible party. It is not the studio's responsibility to remember whose turn it is to pay). Please notify the studio in writing if the responsible party changes. Without notification, the studio will continue to bill the original, and this person will be held responsible for all payments and late fees applied before the studio was informed in writing. There can only be ONE primary, responsible party, and the responsible party cannot be changed more than once a year. It is assumed that the adult paying tuition is also the primary contact. Please inform the studio if this is not the case.
Tuition is due on the first of each month, payable by cash, check, or card. Payment will be the same amount each month, regardless of the number of classes attended in that month, from September to May, as long as the course load is understood to remain the same. Parents may notify the director of their students’ desire to add courses at any point as long as the desired classes are still open and the student meets eligibility requirements. The parent is responsible for the full difference in tuition if the course is added mid-month.
If your dancer does not attend classes on the first, tuition payment should be remitted the previous week. Due to the cost and time involved, invoices are not sent unless late fees are already applied. It is up to the individual to take responsibility for making payments on time. Payments not received by the 5th of the month are subject to a late fee of 5%. Payments not received by the 15th of the month are subject to a 10% late fee. Payments not received by the 1st of the following month will result in the dancer's removal from classes until the account is brought current.
Male students take 50% off regular tuition rates. Family discount does not apply.
Parents must notify the director of their students’ desire to drop courses before the next tuition payment falls due. Once the next payment is due, the parent remains responsible for making that payment. Class sizes are limited, based on students’ age range and ability. You are paying for a place on a limited roster, which means we cannot offer that place to anyone else, and have probably turned away other students who were interested. So please be courteous when you are considering the possibility of dropping courses. An exception will be made to this policy if the family dropping the course is able to refer another student to take their place (referral discount will be waived in this case).
CHECKS AND CASH
These may be deposited in the secure locked box at the desk at any time during regular class hours. Please label cash with your dancer’s name and the amount. Make checks payable to Etudes Ballet School.
Cards can be swiped at the studio, or use the link www.paypal.me/etudesballet any time to remit payment online. You must know your tuition amount to use the PayPal link.
You may submit card information to be kept on file and your card charged each month for the agreed-upon amount. For any additional payments, such as recital costumes or master classes your dancer wants to attend, your consent will be obtained via email to charge the card on file. No action will be taken without your consent. Please keep your card information updated to avoid penalty fees. Forms are available at the desk.
You may pre-pay for the semester for a discount of 5% off the total. Invoices will be issued July 15 for the fall and December 15 for the spring, with payment due by September 1 and February 1 respectively, to retain the discount. Failure to pay on time will result in your discount being lost. Just like monthly payment options, there are NO refunds on tuition already paid.
Families with more than one dancer who have not yet reached the unlimited family rate: Take 20% off the amount of second and subsequent (female) dancer's tuition. The dancer with the higher tuition total will pay full price, and the discount will be applied to the lesser. This discount applies ONLY to family members whose tuition is being paid from the same source. (If grandma is paying for Cousin A and Cousin B, grandma gets a discount. If mom is paying for Cousin A and grandma is paying for Cousin B, no discount is applied. If Sibling A lives with mom and Sibling B lives with dad and each of their tuition is being paid by the parent they reside with, no discount is applied.) Family rate is capped at $350/month for unlimited classes for all family members, as defined above.
NEW STUDENT REFERRALS
Current dance families whose accounts are in good standing may refer new students for a discount of 20% off of the following month's payment for each new student who enrolls at Etudes (those who pay per semester will have the equivalent amount deducted from the following semester's payment). This discount may be combined with any others, with no limits on the number of students who may be referred, as long as class sizes can accommodate. The new student may not be a sibling, parent, or child of any current student, live in the same household, have tuition being paid by - or otherwise be financially dependent on - the same person as the referring student. The new student may not be one who has been enrolled with Etudes previously. Both the new student and the current student must notify the director of the referral relationship within two weeks of the new student’s enrollment, or the discount cannot be awarded. (In other words, it is your responsibility to make it known. Kara will not chase you down to ask.)
There are NO refunds given on tuition already paid. Dance and other related performing arts require a certain level of commitment from the student and the student’s family in order for the student to be successful. Missed classes are not eligible for pro-rating or refunds. This includes classes missed when the dancer is injured but ambulatory. Observation of regular class is encouraged under these circumstances. Missed classes can be made up within two weeks by attending another class of the same or similar level, as recommended by the director. Classes missed during a long-term injury can be made up over a longer period once the dancer has been cleared to return to physical activity, to be discussed by the director, dancer, and parent. Please notify the director of your desire to make up missed classes.
NO refunds are given if a student is suspended or dismissed from a course or from the school for behavior or other problems.
Tuition paid may NOT be transferred to another student whose tuition is not being paid from the same source (please see requirements for family discount eligibility).
There are NO refunds given on fees already paid for workshops, master classes, summer courses, and special events for missed attendance. In the event a course, workshop, master class, or summer course must be canceled by the studio, whether due to low attendance or other circumstances, compensation will be offered first in the form of credit toward future courses or master classes. If circumstances do not allow for the student to attend future courses (ie: the student is only in town for a brief period of time, will be relocating, or will not be available for the next desired course or class), a refund may be issued at the sole discretion of the director. If the student attempts to return after claiming to be unable to do so, their enrollment will be declined.
Purchased recital costumes may be refunded ONLY before the studio has placed the order. Once our order is placed, costumes are not returnable to the manufacturer (this is to minimize dishonest use, much like formal wear), and therefore cannot be refunded. Costumes also cannot be exchanged to the manufacturer for different costumes. If sizing is incorrect, or an error is made by the manufacturer, a costume can be exchanged for another of the same style, if available, but local alteration is strongly preferred whenever possible.